Receiving payments via Online Bill-Pay

Invitations may be created in either of two ServiceDesk contexts.

In either case, you'll be presented with a dialog via which you'll inform the system of:

1. the email address or SMS telephone number the invitation will go to (this means, of course, you may use either such communication method);

2. the amount you're requesting (unless it's an A/R you've clicked from, in which the case system assumes the A/R's balance due as the requested amount); and

3. a description of what the request is in payment for.

Thus, the dialog sequence will look something like this:

Then you see a request for money amount (unless you're requesting from a A/R):

In this context the amount is one you manually type in

Then a description request:

The system will default-fill with the text shown; if you want a different description (such as, for example, "For repair of your dryer", simply type to replace what's there.

‍If you've chosen email as the sending method, ServiceDesk's email composer will open for you to send, and you can do any edits there if wanted, before clicking to send:

If you've chosen to send via SMS texting, the message will simply and immediately be sent as you complete the dialog.

On reception by the customer, an emailed invitation will look similar to this:

While an SMS-texted invitation will look similar to this:

In either case, when your customer clicks on the link to pay, he or she will see a web interface similar to this:

When your customer fills in the boxes and clicks to submit, the transaction will immediately be run through RosswarePay. SD-Cyberlink automatically processes the information back into ServiceDesk for you.

Regarding such processing, SD-CyberLink creates an appropriate entry in your ServiceDesk FundsJournal (to accommodate thereby your further accounting and control regarding that money item) and will generate an SD-Mail informing the designated SD-CyberLink-monitoring person of the fact such payment was received:

If it was a JobRecord-linked invitation for payment, an appropriate note will be added to the JobRecord:

If it was instead a A/R-linked invitation for payment, the amount will be applied directly to the applicable A/R, and a note will also be added into its Notes section:

Besides all the above-described work, SD-CyberLink will send a receipt (and a "thank you") back to your customer. If the invitation was via email, it will look similar to this:

If via SMS text, it will look similar to this:

We think we've covered all the bases, so far as this initial roll-out of functionality is concerned, and so far as it involves ServiceDesk itself. And, yes (and if you're wondering), we are indeed highly aware that the next step is to enable similar functionality in SD-Mobile -- so that your techs may similarly create such invitations, and likewise trigger customer payments.